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AI & Automation — Pool Vision Munich

Your team has better things to do.
Routine work does not.

Transferring data. Sorting enquiries. Building reports. Moving information between systems. Many of these tasks cost time every day even though they could run automatically. We analyse your processes and build automations that integrate with the systems you already have.

ROUTINE COSTS CAPACITY

Your team has better things to do.
Routine work does not.

Plenty of business processes are necessary, but repetitive.
Good people should spend their time where experience, creativity and judgement matter.
Not on tasks that follow the same pattern every single day.

The pattern

Same task, every day.

Enquiries come in, someone reads them, routes them onward and copies data across. Tomorrow, the same. And the day after that again. Recurring routine that costs time every day.

The result

Capacity is missing elsewhere.

Every hour your team spends on routine work is an hour missing from clients, projects and growth. With recurring tasks that effort adds up, day after day.

What we do

We automate the process.

We analyse the workflow, connect existing systems and automate the repeating steps. With workflows, APIs, software or AI, whichever solution actually makes sense.

WHAT WE AUTOMATE

Automation for real processes.

No demo, no proof of concept destined for a drawer. We build solutions that run every day, connect existing systems and take real work off your hands.

🎯

Leads & sales

Incoming enquiries are read, scored and prioritised automatically. Your team sees at once what matters and what can wait, without opening every email.

📊

Data & reporting

Pulling numbers from different sources, analysing them and preparing them. No more clicking it together by hand. The report is ready when you need it.

📧

Customer communication

Standard replies, confirmations, reminders: the agent writes and sends them. Personal messages stay with you. The rest runs automatically.

🔄

Internal workflows

Approvals, handovers, status updates. Processes that currently bounce between systems and people run automatically through the agent.

📄

Documents & administration

Capturing documents, extracting information, mapping data and triggering follow-on processes. Recurring admin runs in a structured way in the background.

🔗

System connections

Connecting the tools and data sources you already have. Information moves automatically between CRM, ERP, email, databases and other systems.

⚙️

Your process

Not listed? Show us a process that costs you time. We will look at what can sensibly be optimised or automated.

AI & AUTOMATION

We automate processes with AI.

Automation starts with us. We run our own workflows every day, from internal routines to recurring processes. That experience feeds directly into the solutions we build for our clients.

Up to
~200 h

of working time saved every month through our own automations

The process

From idea to a running agent.

No months-long rollout. No huge project team. We build, test and deliver, in weeks, not months.

01

Analysis & strategy

We look at your current processes: where do you lose the most time each day? Where does manual work create errors? Which agents deliver the fastest ROI? The outcome: a prioritised implementation plan.

02

Build & integration

We build the agents on your infrastructure or on our hosted n8n server. API keys, access, databases: we set it all up. You do not have to install anything yourself.

03

Testing & optimisation

Every agent is tested thoroughly, with real data and real scenarios. Prompts are refined until the quality is right. You see everything live and give feedback.

04

Go-live & handover

The agents go live. We show your team how everything works and how to adjust the parameters. Full documentation included, no vendor lock-in.

05

Maintenance & further development

APIs change, requirements grow. Our maintenance package covers updates, new features and monitoring. Optional: you can also maintain it yourself.

Who it is for

The industry does not decide. The process does.

Anywhere information is repeatedly read, transferred, checked, created or forwarded, automation is worth a look.

Sales

Lead research · Qualification · CRM · Follow-ups

Marketing

Reporting · Content processes · Campaign monitoring

Administration

Documents · Invoices · Data transfer · Approvals

Project management

Tasks · Status · Reminders · Escalations

E-Commerce

Orders · Product data · Support · Reporting

Customer service

Enquiries · Classification · Replies · Routing